OVERVIEW OF POLICY
The American Youth Soccer Organization is very concerned about the privacy of our kids and members and this concern extends to our website. Our goal is to always protect the personal identity of all users who interact with our website, children and adults. This policy, based on the AYSO National standards, outlines how we collect and use the data collected. It also provides a current listing of all third parties AYSO is partnering with concerning online activities. We strongly encourage parents or guardians to go online with their children and participate with them in their online activities. For guidelines on how to protect children’s privacy online, please review the U.S. Federal Trade Commission’s (FTC) “How to Protect Kid’s Privacy Online”. The Children’s Online Privacy Protection Act (COPPA; effective date 21 April 2000) establishes mandated disclosures, parental notifications and options for all online activities where information is requested from a child under 13 years of age. Currently, the Act establishes that website producers who collect personally identifiable data from children under 13 years of age are required to obtain verifiable parental consent in advance unless the data collected is an e-mail address for a one-time request, such as a contest entry, electronic postcard, etc. This policy covers the following topics pertaining to AYSO’s online interactivity with visitors:
Personally Identifiable Data:
Refers to any information which could be readily associated with the individual to whom it pertains, e.g. addresses, phone numbers, e-mail addresses, etc. Personally identifiable information, under this definition, does not include information that is collected solely in the aggregate (such as IP Addresses, browser versions, etc.) nor does it include information that an individual publicly releases or intends for public dissemination. Domain names, for instance, are not included as personally identifiable information; however e-mail addresses are. This definition also includes other types of information that are related to the person specifically, such as hobbies, interests, etc.
Refers to any data that is not personally identifiable. This data would include IP addresses, browser versions, etc. as well as quantifying data such as total number of entrants, age group dispersement, etc.
Refers to information maintained as a public record, or that an individual publicly releases, intends for public dissemination, or should reasonably understand should become public.
Verifiable Parental Consent:
Refers to substantiated assent from a child’s parent or guardian for the child’s data to be accepted by AYSO for the specific reasons for which it is collected. The veracity of the confirmation must be from reliable sources and may include postal mail, facsimile, e-mail with digital signature, etc.
Refers to a person, group, organization, company or authorized agent (or more than one of these) whom AYSO deems should receive data obtained via the website for marketing or other purposes.
When data is collected from children under 18 years of age, AYSO will require at minimum the e-mail address of the parent or guardian for that child. At minimum, an e-mail will be sent to the parent or guardian announcing to them that their child has supplied AYSO with personally identifiable data, what that data is, and will point them to this section of the website for further details.
Exception to this policy: A one-time use of the data for such events as contests, e-postcards, etc., however, the exception will cover only the requirement of parent or guardian e-mail addresses prior to inclusion in the event. (Example: A child enters a contest to win a soccer ball and is asked for a first name; age; and an e-mail contact address. If the child is chosen as a winner, verifiable parent or guardian consent will be required before the physical address is obtained and the premium is sent to the child.)
THIRD PARTY SHARING
Up to 18 years of age
Our organizational policy is to NEVER supply any third party with any personally identifiable information when that data is associated with children up to the age of 18. When warranted, we may supply third parties with aggregate data collected. All third parties with whom AYSO partners for website-related events will be listed below in Current Web Marketing Partners and Details.
18 years of age and older
AYSO may provide personally identifiable information to third parties collected from those 18 years of age and older. Any data sharing will be announced at the collection point on the website with all details in the section Current Web Marketing Partners and Details.
PARENTAL CONSENT & OPTIONS
At any time, a parent or guardian may request a Parental Consent Verification form in order to receive any information AYSO has obtained concerning their child via the national website. Upon completion and return of this form, you may receive all personally identifiable information AYSO has obtained concerning your child through online means from the national website, if such exists. This form will ask for information from you that will identify you as the parent or guardian of the child. You may request the Parental Consent Verification form by mail only. Send your request to: 12501 South Isis Avenue, Hawthorne, California 90250. Please be aware that all the types of information that are collected for an event will be itemized in the section “Current Web Marketing Partners and Details.” Your options as a parent or guardian in reference to collection of your child’s personally identifiable information are as follows:
- You may refuse consent or revoke any previous consent
- Refuse any further collection of data from your child
- Ask for deletion of your child’s data either totally or in part
Any alterations to or deletions of the personally identifiable information AYSO has obtained concerning your child via the national website must be accompanied by a Parental Consent Verification form (see details at the beginning of this section). AYSO, may, if it deems necessary, terminate any service provided to the child if the information at issue is reasonably necessary for the child to participate in the event. (Example: if you request deletion of the child’s address, but that information is necessary for delivery of a prize or newsletter, etc., then AYSO may refuse to allow the child to participate in that activity, however, other activities that do not require this information would remain available to the child)
USE OF IP ADDRESSES
Used for internal website purposes only.
LINKS TO NON-AYSO SITES
Currently, all online forms are sent via an e-mail server-side mailto script offering no security. Only information that would be reasonably sent via e-mail is asked for via any form on the site currently. Information such as credit card numbers, etc. will not be requested via any online form on the site until secure means of transmission are obtained.
YOUR ACCEPTANCE OF TERMS